DistrictDesk connects every part of your commission's work — application review before the meeting, motion recording during it, and a minutes draft the moment it ends. Nothing re-entered twice. Nothing written from memory.
DistrictDesk follows the natural rhythm of a commission meeting — before, during, and after. Every step connects to the next. Nothing gets re-entered twice.
Upload the applicant's PDFs. The AI reads the documents, scores the packet from 0–100% on completeness, flags missing items, and suggests questions. You know what's wrong before anyone shows up.
The week beforeOne click shows aerial view, Street View, block and lot number, contributing status, and every past decision for that address. Project it on the wall while you're discussing the application.
During the hearingAttendance, quorum, motions, vote counts, conditions, mover and seconder — tap to record in real time. The meeting recorder transcribes what's said so nothing is lost when memory fades.
During the meetingOne click generates a properly formatted draft from everything recorded. Edit what needs editing, copy, and distribute. What used to take two hours at home now takes ten minutes before you leave.
After the meetingFrom the first PDF upload to the SHPO annual report — your commission's entire administrative workflow lives in one place.
Upload the applicant's PDFs. The AI reads them natively — fillable forms, handwriting, stamps, everything — and produces a structured review: summary, classification, missing items, and recommended commission questions.
The completeness score uses a fixed 12-item weighted checklist so every application is evaluated consistently. The AI answers yes or no per item. The math is deterministic.
Aerial view and Street View from Google Maps, block and lot number, contributing or non-contributing status, and every past COA decision for the address — all in one panel you can project on screen at the hearing.
Check members in as they arrive. Quorum updates automatically. Mover and seconder dropdowns show only the members currently present — and the mover is excluded from seconding their own motion.
The motion recorder follows your commission's Robert's Rules process exactly: completeness check, major/minor/sign classification, then the final outcome with vote count, conditions, mover and seconder all recorded.
Log unauthorized changes, track status from open through monitoring to resolved. Open violations surface automatically in Meeting tab old business so nothing falls through the cracks between monthly meetings.
The meeting recorder captures speech to text in real time — Chrome or Edge required. No audio files are stored anywhere. Only the text transcript is saved, keeping storage costs and data liability predictable.
After the meeting, one click generates formatted minutes from every motion, condition, attendance record, and violation noted during the session. Edit the draft, copy, and send. No writing from memory.
Approval rates, completeness averages, attendance by member, training hours against state requirements — your annual data, organized. One click generates a professional Word document for your SHPO annual report.
A searchable AI assistant trained on your commission's own data — sessions, decisions, members, and violations. Ask it "what conditions did we put on 48 N. Main in 2023?" and get an answer in seconds.
Every decision — font size, button labels, screen layout — was made with a 7pm municipal meeting in mind. Not a software demo for a conference room full of IT managers.
On the Assisted plan, we do setup on a call with you. We load your property inventory, configure your ordinance, and add your commission members. You arrive at the next meeting ready to go.
DistrictDesk runs in any web browser — Chrome, Safari, Edge. Open a link, log in, and you're in. No downloads, no version updates, no IT request to file.
The secretary, the chair, and the township liaison each get their own login with the right level of access. No more sharing a password over email.
On Assisted and Full-Service plans, you email a person who knows your commission's setup — not a support ticket system. Questions about how to record a particular motion, how to find a past decision, how to run the SHPO report — answered directly.
We used to spend the evening after every meeting writing up minutes and chasing applicants for missing documents. Now we walk out with a draft ready and every motion on the record. It changed how we operate completely.
No per-seat charges. No add-on modules. No renewal price increases. The only difference between plans is how much help you want getting started — and whether you want a real person to call.
30-day money-back guarantee · No long-term contracts · CLG grant funds may be eligible — check with your State Historic Preservation Office
Yes. Most of our commissioners had never used anything like this before. The Assisted plan includes a call where we walk through setup together and make sure every member knows what to do before the first live meeting. Large buttons, plain labels, no manual required.
No. Every AI output — reviews, completeness scores, minutes drafts — is labeled "Advisory Only" and a disclaimer is required at the start of every session. The AI helps you prepare. Your commission deliberates and votes. All decisions rest with the commission, as they must.
That's exactly why it works this way. You upload your local ordinance once. Every COA review from that point forward is checked against your specific rules, not generic preservation guidelines. Each commission's portal is completely isolated from every other.
No audio files are created or stored anywhere. The recorder uses your browser's speech-to-text capability to produce a live text transcript — only the transcript is saved. This keeps storage costs and data liability predictable, and means there's no audio file for public records requests to complicate.
Potentially. CLG grants through the Historic Preservation Fund can fund a range of program activities including tools and technology. We've seen commissions use grant funds for software subscriptions. Check with your State Historic Preservation Office — they can confirm what's eligible in your state.
Even a commission meeting four times a year spends significant time on prep and paperwork. DistrictDesk pays for itself at the first meeting. The minutes feature alone saves two or more hours every session. That's real time your secretary gets back — and the reason most commissions renew without thinking twice.
Schedule a free 30-minute demo. We'll show you the live portal, answer every question, and give you an honest assessment of whether it's the right fit for your commission.
No commitment, no sales pressure. Questions? hello@districtdesk.org — a real person responds.
Schedule a demo, ask a question, or tell us about your commission. We respond to every message.
No sales pressure. We're a small team — you'll hear from a real person.